Privacy Policy

The protection of your data at CloudingSMEs

I. General Information

We, the Project Partners of CloudingSMEs, Rue Jacques de Lalaingstraat 4, B-1040 Brussels, Tel.: +32 2 230 75 99, Fax: +32 2 230 78 61, (hereinafter referred to as “Clouding SMEs”), take the protection of your personal data very seriously and we strictly comply with the regulations of the data protection statutes.

The following declaration provides you with an overview as to how we ensure this protection. In particular, we would like to explain how we gather which types of data, why we collect these types of data and how you can determine at any and all times how you define the treatment of your personal data as visitors to our website, subscribers to our newsletter, registrations or as a guest at one of our numerous events.

II. Surfing on This Website

CloudingSMEs gathers and automatically stores log file information in its server, which your browser deposited with us while you were surfing.

Examples of information that we gather and analyse include the Internet Protocol Address (IP), that has been abbreviated by the last three digits and therefore anonymized, which connects your computer with the Internet, as well as acknowledgments of receipt and reading confirmations of emails, logins, email addresses, passwords, information about the computer and connection to the Internet such as type of browser, browser version and number, operating system and platform, your visitor history, that we sometimes consolidate with comparable information of other visitors and depict in a form that cannot be personally identified in features like top contents. Furthermore, we record the complete Uniform Resource Locators (URL) Clickstream in an anonymous form through and from our website, i.e. the sequence of the pages of our Internet offer that you visit, including date and time, cookie or flash cookie number, the contents that you viewed or for which you searched.

During your visits, we sometimes use JavaScript in order to gather and evaluate information, including the time until a website has been set up, its error-free downloading, the duration of the visit on a detail page, information regarding the interaction between pages (e.g. scrolling, clicking, mouse-overs) and leaving the page.
In brief, here is the key data that we store:

  • Type of browser/browser version
  • The operating system deployed
  • Referrer URL (the page visited previously)
  • Anonymized IP address of the accessing computer along with its name
  • Time of the server request
  • Visitor history

It is not possible for us to trace any of these types of data back to particular persons. These types of data will not be consolidated with other sources of data. The data shall moreover be deleted after a statistical and security-related evaluation.

III. Cookies

Our Internet sites use so-called cookies at numerous points. They serve to make our offer more user-friendly, more effective and more secure and they are stored by your browser. Cookies do not cause any damage to your computer and they do not contain any viruses.
Most of the cookies that we use are so-called “session cookies”. They will be deleted automatically after the end of your visit.

In addition, we also use Google Analytics, a web analysis service of Google Inc. (“Google”). Google Analytics uses cookies that enable your usage of the website to be analyzed. This site uses Google Analytics with the add-on “anonymizeIP()”. The information regarding your usage of our websites generated by the cookie (including your IP address in anonymous form) will be transmitted to a server of Google in the USA and stored there. Google will use this information in order to assess your usage of the website, to compile reports on the website activities for us as the website operator, in order to provide other services related to the website usage and Internet usage. Google will also forward this information to third parties if necessary insofar as this is stipulated legally or insofar as third parties process these types of data on behalf of Google. Under no circumstances will Google associate your IP address with other data of Google. By using this website, you grant your consent to the processing of the data concerning you through Google in the form and manner as described above and for the aforementioned purpose. The collection and storage of data can be revoked at any and all times with effect for the future. If you would like to restrict or entirely prevent the use of cookies, then the settings of your Internet browser (e.g. Firefox, Internet Explorer, Safari, Opera, etc.) must be configured correspondingly. The help function in the menu bar of most Internet browsers will explain how you can prevent your browser from accepting new cookies, as well as how you can ensure that your browser informs you whenever you receive a new cookie, or how you can disable all the cookies you have received. However, you can only make full use of and experience some of the most interesting CloudingSMEs features with cookies or flash cookies. That is why we recommend that you leave the cookie functions switched on. Furthermore, we recommend that you sign off completely after using a computer you share with other users if this computer is configured so that it accepts cookies and flash cookies.

IV. Registration for Events

Registration forms for CloudingSMEs’ numerous events will be provided in advance on CloudingSMEs’ Internet site. In the scope of your registration, personal data will generally be collected such as name, address, email address, etc. These types of data will be gathered for your identification and registration on the day of the event as well as for the occasional sending of letters by mail regarding information like the latest news from the association or dates of the events. This will explicitly be pointed out to you within the registration process. You can revoke the abovementioned mailing of interesting information concerning the association’s activities at any and all times. You can send your objection to us by means of a simple email message to or by mail to the address of CloudingSMEs, Rue Jacques de Lalaingstraat 4, B-1040 Brussels, Keyword: “Data protection” or via fax to the number +32 2 230 78 61.

V. Subscription to “CloudingSMEs News” or other registrations

You can subscribe to the projects’ newsletter, “CloudingSMEs News”, on CloudingSMEs’s website. Within the scope of making a subscription to “CloudingSMEs News”, we will collect personal-related data from you such as name and email address. We shall solely use these types of data for personalisation and implementation of our email transmissions. Forwarding to third parties shall not take place. In order to prevent the misuse of email addresses, subscribers must confirm the ordering of our CloudingSMEs News in an automated process via email (double opt-in).

We shall conduct anonymized link-tracking for statistical purposes. The identification of individual recipients is not possible.

You are entitled to terminate your subscription at all times. Either conveniently with the aid of the link that is located in the lower section of each of our transmissions, via email to , means of a message to our office, either by mail to: or by mail to the address of CloudingSMEs Rue Jacques de Lalaingstraat 4, B-1040 Brussels, or via fax to the number +32 2 230 78 61.

VI. Your Rights

You have the right at all times to receive information about the data stored concerning your person, their origin and recipient as well as the purpose of storage. You are moreover entitled to request the deletion or blocking as well as the correction of your data at all times. Please send your request to the attention of our data protection officer, Mr. Dipl.-Inf. (FH) Wolf Rehm, at the email address or by mail to the address of CloudingSMEs, Rue Jacques de Lalaingstraat 4, B-1040 Brussels, Keyword: “Data protection” or via fax to the number +32 2 230 78 61.

VII. Forwarding to Third Parties

The data we have collected shall not be sold. We shall solely forward the information that we receive to third parties in the scope as described in the following:

  • Affiliated companies
    Affiliated companies which are controlled by CloudingSMEs, provided that they are either subject to this data protection declaration or comply with guidelines offering at least as much protection as this data protection declaration.
  • Service providers
    We shall commission other companies and individual persons with the fulfillment of tasks on our behalf. Among others, examples are support for the organisation of events (e. g.) Competence groups, congresses, LocalTalks), the sending of letters or emails, the updating of our contact lists, analysis of our databases, advertising measures (including the provision of search results and links) as well as the processing of payments (credit cards, direct debit procedure and purchase on account). These service providers shall have access to personal information, which is required so that they can fulfill their tasks. However, they may not use this information for other purposes. Furthermore, they shall be obligated to treat the information in accordance with this data protection declaration as well as with the German data protection statutes.
  • Protection of CloudingSMEs and Third Parties
    We shall announce personal data if we are legally obliged to do so or when such disclosure is necessary in order to protect our rights as well as the rights of third parties.
  • With Your Consent
    In all other cases, we shall inform you when personal information should be forwarded to third parties. In this way, we shall provide you with the opportunity to grant your consent.

VIII. Further Information and References

Our website, services as well as initiatives are developing continually. This data protection declaration and our terms and conditions of usage are likewise changing. We reserve the right to send you messages regarding our applicable guidelines within certain timeframes. You should by all means nevertheless visit our website on a regular basis and take note of any modifications made. Unless otherwise stipulated, the usage of all information that we have about you is subject to the usage of this data protection declaration. We assure you that essential amendments to our data protection declaration, which lead to a weaker protection of the data already obtained, shall always only be carried out with your consent as the respective party concerned.

Your trust is very important to us. That is why we are always available to answer any questions you may have concerning the processing of your personal data. If you have questions which this data protection declaration was not able to answer for you, or if you would like more detailed information regarding an issue, please contact our data protection officer, Mr. Dipl.-Inf. (FH) Wolf Rehm, at the email address
or by mail to the address of CloudingSMEs, Rue Jacques de Lalaingstraat 4, B-1040 Brussels, Keyword: “Data protection” or via fax to the number +32 2 230 78 61.
Bruessels, Version: November 2013